The ultimate goals and objectives of Centralized Fleet Maintenance Division are:
Establish an electronic library of reference material used to locate parts, materials and information, and increase the effectiveness of the department and its personnel.
Establish a car pool to benefit many departments who may have limited or unscheduled needs for transportation such as out of town meetings or training seminars.
Upgrade Parish facilities by reviewing conditions of the physical plant and carrying all possible improvements within budgetary constraints as well as itemizing needed repairs and/or reassignment of work areas.
Explore opportunities in the area of farming out certain functions that may prove cost effective in the long run such as regularly scheduled service.
Establish a safe and secure area for storage of surplus items.
Centralized Fleet Maintenance is currently making use of all electronic resources that maintain records from which data can be extracted and distributed to department heads to in management decisions. This is building process that will take time become fully implemented.
Reports generated by the system are used to analyze various needs as they occur and are being used for: Tracking Annual Inspections, Scheduling Regular Maintenance, sorting fleet records by type, unit number and departmental assignment, etc.
We are currently working with Purchasing to monitor fuel card usage on all parish owned vehicles and reorganizing inventory procedures such as stocking and securing filters and batteries and grease that should generate an annual potential savings of over $30,000.