Administrative Coordinator I
# 108
Aug 12 2025 - Oct 31 2025
The Terrebonne Parish Consolidated Government Administrative Coordinator I is responsible for reviewing and processing permit applications, ensuring completeness and accuracy, collecting fees, and mailing permits.
In this role, the incumbent will be expected to be familiar with local building codes, contractor licensing, and flood plain ordinances in order to process permit applications.
Additional responsibilities include answering and directing phone calls, maintaining databases and permit files, and assisting with various administrative tasks within the Planning & Zoning Department.
This position requires constant public interaction and teamwork to ensure efficient service delivery. The permit applications and related data may contain sensitive information, it is crucial to uphold confidentiality and manage records with the utmost discretion.
View Full Description
- Valid Louisiana driver’s license
- International Code Council Permit Technician Certification (required to secure within 18 months)
- Ensures complete and accurate data is collected and recorded to facilitate proper evaluation of permit applications and provide guidance to applicants. • Process permit applications, ensuring accuracy and completeness.
- Collect permit fees and reconcile payments.
- Maintain accurate records of permit applications, inspection requests, and associated data.
- Processes inspection requests from customers and contractors, communicates and schedules those request with Parish Building Inspectors.
- Manage and organize both physical and electronic permit files.
- Provide administrative support, including answering phones, directing calls, and assisting with other zoning and certificate of occupancy inquiries.
- Maintain statistical data for public access and ensure timely mailing of permits.
- Perform any additional task as required by the Supervisor.
- Leadership Skills: Ability to prioritize tasks, guide applicants through the permit process, and manage resources efficiently to ensure smooth operations while maintaining a positive and professional work environment.
- Time Management: Must be able to prioritize tasks effectively, manage multiple duties, such as processing permit applications, collecting fees, maintaining records, and work efficiently under pressure.
- Analytical Skills: Must have strong analytical skills to ensure the accuracy of permit applications, payments, and inspection requests, while identifying discrepancies and resolving issues efficiently.
- Communication Skills: Must be able to effectively communicate with a diverse range of individuals, including applicants, contractors, parish building inspectors, and the general public. Clear, concise, and professional verbal and written communication skills are essential for providing guidance to applicants, addressing inquiries, and conveying pertinent information regarding permit processes, zoning regulations, and occupational licenses.
- Organizational Skills: Must be able to manage and prioritize multiple tasks simultaneously to meet deadlines, coordinate inspections, process applications, and manage customer inquiries in a timely manner.
- Technical Skills: Proficiency in office software (e.g., Microsoft Office Suite), data entry and management systems, permit tracking software, and scheduling tools to efficiently process applications, manage records, and coordinate inspections.
- Qualifications:
- High school Diploma or GED certificate.
- Associate degree or training from business school preferred.
Apply Now
|
